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ONLINE APPLICATION FORM - FRONT OFFICE SIDE
The
new version of e-vet includes a new module that enables
organisations to accept application forms directly from their websites. I
order to ensure secutiry, and to prevent any intervention on the
modality of acceptation of the applications (payement, conditions, ...),
the information is registered in an intermadiary table. The
vollunteer will be able to fill all the form or a part of it. However,
several fields are compulsory: surname, firstname, birthdate and place,
sex, address, email and telephone (the accuracy of this information
cannot of course be verified). The
volunteer can chose up to 6 projects directly from the base (only the
partners' projects with avalabilities are displayed). The
volunteer can also fill the codes of the projects that are not be found
in the base (ie, full projects) (2 options) Or
select a project from waiting list In
this case, the volunteer should complete the fields dates of
availability, country, type of workcamp and work to make back office
work easier
The
volunteer will be able to write his/her motivations, remarks, indicate
if a friends applies for the same camp, etc A
page of information guides the volunteer on the process to follow,
indicates the amount of inscription fees and extra fees of his/her first
choice, is informed of the date when his/her request will be cancelled
(1 to 10 days according to each organisation) and one unique reference
to make the payement transaction easier. The
same information is sent to his/her email address automatically. An
email is also sent to the organisation with the data completed, in the
form of a VEF. According
to each organisation, a link to the calculation or payment module can be
integrated.
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ONLINE APPLICATION FORM - BACK OFFICE SIDE The new version of e-vet indicates at the connection,
the number of files waiting sent from the website From the menu Volunteers, your can access easily to the module Waiting Applications from website Surname, firstname, sexe, nationaliry, birthdate and
place, email, date and time of inscription and login are displayed. After six days, a red indicator of number of days is
also visible in the column date, to display more clearly the
applications that will need to be suppressed
4 buttons enable the handling of the
files
4. Button to view on VEF format
3. suppression
button
2. file visualisation button
1.
transfert button
During transfers, evet checks the base to see if a file
with the same name already exists The search criteria are : Surname, first 4 letters of the firstname, birthdate,
sex If no matching is found, the user will click
on transfer confirmation, to transfer the data of the application to
e-vet (Beware : only the information of the volunteer's file
is transfered, and not the information regarding participation in a
project)
If matching is found, it will be displayed on top of
the file to transfer The user will have the possibility either to user an
existing file (even from previous years) and add a new application In order to make sure that the file found in e-vet and
the inscription from the website concern the same volunteer, the user
can click on the button see to view the 2 files to compare them and
decide how to proceed.
Once the confirmation is validated, the information is
transfered to e-vet, the user gets back to normal screen to register
an application The file originating from the website is then
suppressed In order to ensure the best process, we remind you that the selection of workcamps made by the volunteer is not transfered to evet, and that it will be up to you, once the volunteer's file created, to add the workcamp selection by using the VEF of the volunteer that you previously printed for your archives. A copy of this VEF has been sent to you by email during the creation of the file, so if you forget to print it by using the button VEF, you can always get a copy back from your emails. |
e-VET
All right reserved - Laurence
Duprez & Kemal Abiska